MONTHLY MEETING MINUTES
PRESENT:
Sallie May, Chris Fredericks, Kathy Halvey, Jane Olmstead. Also, Kris Berberian, Library Director.
SECRETARY’S REPORT:
The Minutes of the
1. Under members present, the date was removed and Kris Berberian’s name was added.
2. Under Secretary’s report, line two, word is “say” not “saw”.
3. Under Unfinished business, last paragraph regarding photocopies for “Girl Scouts
and Historians was added. With these changes/corrections, the Minutes were ap-
proved as corrected.
TREASURER’S REPORT:
Passed out the General Ledger sheet. 10 months into our budget year, we are at 84.17%. After discussion, the warrant was signed by the Directors present.
DIRECTOR’S REPORT:
Summer Reading Program, etc. and it is sometimes inconvenient to not be able to
Charge needed items, and reimbursement for cash spent is not always easy.
coverage for library.
5. Is in process of creating the Children Librarian job description. Will wait until
established before actually writing it.
6. Ann Tripp will be working Tuesday afternoons during June, July and August and
Saturday mornings when needed.
7. Kris will not be working on Saturday mornings until further notice (due to cost of
travel vs. shortness of time working). Will be available to fill in in an emergency.
8. Summer Reading Program plans are falling into place. All staff will be assisting
in the program during it’s five-week run. The Story Pouch Lady, Judith Witters,
will be at Library for the program on
UNFINISHED BUSINESS:
1. Chris reported that although she has not been able to make it to a meeting yet, Carol is still interested in being on the board, but she has said that if we have someone else who is anxious to be on the board she would understand. We will wait one more month to see if she is able to make a meeting, before any other decisions are made.
2. Job Description Update: Kris, in consultation with Jean is working on Jean’s Job Description of Children’s Librarian. Right now it is a work in progress.
3. Library Assistant position discussed. Ann will be working on Tuesday afternoons and Saturday mornings as needed for the summer.
NEW BUSINESS:
1. Library Director Job Description. Reviewed and made a few changes.
2. Each trustee will take home a copy of the evaluation form for the Library Director and fill it out, and these will be reviewed and worked on for the June meeting.
3. Kris reported that they are still looking for appropriate workshops that can be attended for reasonable fee.
There being no further business to attend to, the meeting was adjourned at approximately
Respectfully submitted,
Chris Fredericks, Chairman Sallie J. May, Secretary
MONTHLY MEETING MINUTES
PRESENT:
Chris Fredericks, Jane Olmstead, Sallie
Absent: Kathy Halvey (
SECRETARY’S REPORT:
The meeting minutes of
- 1.Library Director’s Report, #8, last line should saw “quote” and not “bid.” Also, finish sentence to read…”subject to price change but didn’t believe there would be any significant change.”
2. Under New Business: Children’s Librarian hours change to 22 hours per week.
With these two corrections, the Minutes were accepted as read and corrected.
TREASURER’S REPORT:
- Questioned $29.00 late fee. Kris will call and ask that it be forgiven as we are a nonprofit.
- We reviewed our budget. At 71.6% at ¾ way through our year. Pretty good!!
LIBRARY DIRECTOR’S REPORT:
- Town Picnic: Will be held on
- Will have the Story Pouch Lady at Summer Reading Program.
- Used books: Have a lot of used children’s books, and will be giving some away to kids at the picnic.
- Reported on getting a coffee maker for the Library. It is called K-Cups and they are about $150.00 Reports that “everyone loves them.” Will put out a donation box to cover cost of coffee, cream, etc,. Should be a good “people draw” for the library.
UNFINISHED BUSINESS:
Our prospective new Trustee was ill today and so unable to attend tonight’s meeting. Chris F. will ask her if she is interested in going to the Workshop on April 30 with Sallie, Jean and Kris.
Policies & Procedures: Reviewed the bylaws. Made a couple of changes. Kris B. will correct and they will be ready for signature at our May meeting.
P & P additions, revisions, new policies to cover the following: Will have one set of signatures to cover all of the policies and procedures instead of each set having to be signed.
Clarification of day off if a Sunday
New policy on small children being accompanied by a responsible adult .
New policy on possession of weapons in the library.
New policy on the prohibition of cell phones in the library.
New policy on change of circulation to two weeks on circulation and interlibrary loan. NO RENEWAL on new books.
Raising cost of color copies/prints to $.50 per page. Talked about the fact that we do not charge the Girls Scouts for copies made at the present time.
NEW BUSINESS:
Talked about our agenda for next time, which will include a review of job descriptions for the Children’s Librarian, and what type of evaluation forms we use/should be using, could use, etc.
Jane will be doing food at our May Meeting, scheduled for
Respectfully submitted,
Trustee Meeting Minutes